Municipal Accountant’s Office Citizen’s Charter

The following shall be the Service Standards of the Office of the Municipal Accountant, this Municipality:

1. PRE-AUDIT OF CLAIMS UNDER GENERAL FUND, SPECIAL EDUCATION FUND AND TRUST FUND:REQUIREMENTS:
   1. Disbursement Voucher;
   2. Supporting documents such as Official Receipts/Invoices, Trip Tickets, Approved Purchase Requests, Training/Program Design, Contractor’s Accomplishment Report, and other applicable requirements.

   PROCEDURE	DURATION	FEES	PERSON RESPONSIBLE	LOCATION
   Submit the Disbursement Voucher including its attachments to the Receiving Clerk	5 minutes	none
   The frontline personnel review the documents as to their completeness, propriety and validity of the claim and computation for the amount due	10 minutes	none
   In case of any deficiency, the documents will be returned to the client for the compliance of the requirements with the checklist of the requirement/s to be complied with	5 minutes	none
   If the document passes the audit, it will be forwarded to the Bookkeeper for journal	5 minutes	none
   Secure the Signature of the Municipal Accountant		none	Municipal Accountant
   Receive the audited voucher and its attachments and affix your signature in the logbook to acknowledge receipt of the documents.	3 minutes	none

2. ISSUANCE OF CERTIFICATION:REQUIREMENT Official Receipt from the Office of the Municipal Treasurer

   PROCEDURE	DURATION	FEES	PERSON RESPONSIBLE	LOCATION
   Approach the frontline clerk to avail of the service	1 minute	none		Municipal Accounting Office
   Proceed to the Office of the Municipal Treasurer for payment of the required fees	5 minutes	P 50.00	REVENUE COLLECTION CLERK	Office of the Municipal Treasurer
   Present the Official Receipt to the attending clerk for the preparation and approval of the certification	5 minutes	none	Municipal Accountant	Municipal Accounting Office
   Receive a copy of the requested document and affix your signature in the logbook to acknowledge receipt of the document	2 minutes	none