1. Issuance of Certified Copy of Birth, Marriage and Death Certificates
Description of the Service: Copy of Birth, Marriage, and Death Certificates to the requesting individual Who may avail: General Public| Requirements | Where to Secure |
|---|---|
| 1. Valid ID | Any issuing agency |
| CLIENTS STEPS | AGENCY ACTION | FEES TO BE PAID | PROCESSING TIME | PERSON RESPONSIBLE |
|---|---|---|---|---|
| 1. Sign in the client logbook | 2. Let the client sign on the logbook | NONE | 10 Minutes | MCR Staff |
| 2. Wait for verification of the availability of the Civil Registry documents Civil Registry book and get order of payment | Verify the name of the entity in the registry docs. and issue an order of payment | NONE | 25 Minutes | MCR Staff |
| 3. Pay the required fee at the BOSS | Receive payment and issue OR | 100.00 | 15 Minutes | Collection Clerk at the BOSS |
| 4. Get your requested document duly signed by the Municipal Civil Registrar or authorized signatories | Issue the requested document | NONE | 10 Minutes | MCR Staff |
2. Registration of Birth and Marriage Certificates
Description of the Service: Births and married couples are registered in the registry. Who may avail: General Public| Requirements | Where to Secure |
|---|---|
| For Registration of Birth * Certificate of Live Birth | MCR |
| For Registration of Marriage * Certificate of Marriage | MCR |
| CLIENTS STEPS | AGENCY ACTION | FEES TO BE PAID | PROCESSING TIME | PERSON RESPONSIBLE |
|---|---|---|---|---|
| 1. Sign in the client logbook | Let the client sign on the logbook | NONE | 10 Minutes | MCR Staff |
| 2. Submit documents for review | Receive and review submitted documents | NONE | 15 Minutes | MCR Staff |
| 3. Get a Certificate of Live Birth or Certificate of Marriage duly signed by the Municipal Civil Registrar | Issue the approved certificate of livebirth/marriage | NONE | 10 Minutes | MCR Staff |
3. Registration of Death Certificates
Description of the Service:
Death cases in the locality will be registered and recorded at the office.
Who may avail:
General Public
| Requirements | Where to Secure |
|---|---|
| Death Certificate | MCR/Hospital |
| Approved transfer permit from the Municipal Health Office if the cadaver will be transferred from the municipality to another municipality/city | MHO |
HOW TO AVAIL
| CLIENTS STEPS | AGENCY ACTION | FEES TO BE PAID | PROCESSING TIME | PERSON RESPONSIBLE |
|---|---|---|---|---|
| 1. Sign in the client logbook | Let the client sign on the logbook | NONE | 10 Minutes | MCR Staff |
| 2. Submit documents for review and get order of payment | Receive and review documents submitted and issue order of payment | NONE | 15 Minutes | MCR Staff Municipal Civil Registrar |
| 3. Pay the required fee at the Business-One-Stop-Shop (BOSS) | Receive payment and issue OR | Fees * Burial Permit: P50.00 * Transfer Permit: P50.00 | 15 Minutes | Collection Clerk at the Business-One-Stop-Shop (BOSS) |
| 4. Wait for the preparation and registration of the Death Certificate (DC) | Prepare the Death Certificate | NONE | 30 Minutes | MCR Staff |
| 5. Get approved Death Certificate | Issue the approved Death Certificate | NONE | 10 Minutes | MCR Staff Municipal Civil Registrar |
4. Application for Delayed Registration of Birth, Marriage and Death
Description of the Service:
Late registration of Birth, Marriage and Death is processed.
Who may avail:
General Public
| Requirements | Where to Secure |
|---|---|
| For delayed registration of BIRTH: a. PSA Negative Result of Registration b. Baptismal Certificate/voters registration record c. Certificate of Live Birth (prepared by hospitals, midwives, nurses, or attending physicians) | PSA Church Hospital (of Birth incurred) |
| For delayed registration of MARRIAGE: a. PSA Negative Result of Registration b. Copy of Certificate of Marriage c. Affidavit of two (2) disinterested persons | PSA MCR Client |
| For delayed registration of DEATH: a. PSA Negative Result of Registration b. Certificate of Burial Rites from Church c. Affidavit of two (2) disinterested persons *Certificate of Death (prepared by hospitals, attending physicians, health officers) | PSA Church Client Hospital |
HOW TO AVAIL
| CLIENTS STEPS | AGENCY ACTION | FEES TO BE PAID | PROCESSING TIME | PERSON RESPONSIBLE |
|---|---|---|---|---|
| 1. Sign on the client logbook | Let the client sign on the logbook | NONE | 10 Minutes | MCR Staff |
| 2. Submit documents for review | Receive and review the submitted documents | NONE | 10 Minutes | MCR Staff Municipal Civil Registrar |
| 3. Return after 10 working days and get request of payment | Issue order of payment | NONE | 10 Working Days | MCR Staff Municipal Civil Registrar |
| 4. Pay the required fee at the Business-One-Stop-Shop (BOSS) | Receive payment and issue Official Receipt | Fees: Birth Certificate (age x P10.00 + 100 penalty) Marriage Certificate P25.00 – 1st Month + P5.00 every month Death Certificate P140.00 | 15 Minutes | Collection Clerk at the Business-One-Stop-Shop (BOSS) |
| 5. Get certificate of registration | Issue the certificate of registration | NONE | 10 Minutes | MCR Staff Municipal Civil Registrar |
5. Application for Marriage License
Description of the Service:
The application for marriage license was catered.
Who may avail:
Married couples applying for a license
| Requirements | Where to Secure |
|---|---|
| Birth Certificates of applying couple | PSA |
| Parental Consent for applicant 18-20 yrs. old | Client |
| Parental advice for applicant 21 yrs. old | Client |
| Other Requirements: a. Certificate of Legal Capacity to Contract Marriage, for citizens of a foreign country * Death Certificate of deceased spouse, Decree of Divorce or Annulment, for applicants who has been previously married |
HOW TO AVAIL
| CLIENTS STEPS | AGENCY ACTION | FEES TO BE PAID | PROCESSING TIME | PERSON RESPONSIBLE |
|---|---|---|---|---|
| 1. Sign in the client logbook | Let the client sign on the logbook | NONE | 10 Minutes | MCR Staff |
| 2. Secure and fill up marriage application form | Issued the marriage application form | NONE | 1 Hour | MCR Staff Municipal Civil Registrar |
| 3. Submit documents for review and get request of payment | Receive and review documents submitted and issue request of payment | NONE | 10 Days | MCR Staff Municipal Civil Registrar |
| 4. Pay the required fee at the Business-One-Stop-Shop (BOSS) | Receive payment and issue Official Receipt | Fees: Marriage Counselling Fee P50.00 Marriage License Fee P100.00 Application for Marriage License P200.00 (if not a resident of the LGU) P250.00 for Foreigner P500.00 | 15 Minutes | Collection Clerk at the Business-One-Stop-Shop (BOSS) |
| 5. Go back to the Civil Registry Office for interview and subscription | Conduct an Interview and subscription | NONE | 30 Minutes | MCR Staff Municipal Civil Registrar |
| 6. Pre-Marriage Counseling (PMC) seminar which is conducted every Tuesday of the week | Conduct PMC | NONE | 4 Hours (from 8:00 a.m – 12:00 n.n) | Social Welfare Officer MSWDO PPO |
| 7. Return after 10 working days to get marriage license | Issue the marriage license | NONE | 10 Minutes | Municipal Civil Registrar |
6. Change of First Name, Nickname and for Correction of Clerical or Typographical Error
Description of the Service:
Change of first name, nickname and correction of clerical and typographical error on certificates was catered.
Who may avail:
General Public
| Requirements | Where to Secure |
|---|---|
| I. CHANGE OF FIRST NAME Requirements: a. Certificate of Live Birth in PSA Security Paper b. Certificate of Baptism or School Records (Form 137, diploma) c. Police Clearance d. NBI Clearance e. Employer’s Clearance with no Pending Administrative Case, if employed or Affidavit of No Income/Affidavit of Unemployment, if not employed In case of unavailability of any of the above, present any 2 of the following: a. Voter’s Registration Record/ID or any Valid ID b. Driver’s License, if applicable c. Marriage Contract d. Birth Certificate of Children (if applicable) e. Business Permit, if self employed f. School Clearance with no pending Administrative Case, if student Correction of Clerical Error * Certificate of Live Birth * Certificate of Live Birth in PSA Security Paper * Certificate of Baptism * School Record (form 137, Diploma) * Marriage Contract, if applicable Additional requirements for Correction of Parents Name: * Birth Certificate of Father of Mother * Marriage Contract of Parents Petitioner * Birth Certificate of at least 2 siblings of petitioner, if applicable * Birth Certificate of at least 2 siblings of Father or Mother * Voter Registration Record or valid ID of Petitioner * Certificate of Death of Father or Mother | PSA Church / School PNP NBI Employer COMELEC LTO MCR/PSA PSA BPLO School MCR PSA Church School |
| II. CERTIFICATE OF MARRIAGE * Certificate of Marriage in PSA Security Paper * Certificate of Live Birth in PSA Security Paper * Certificate of Baptism of Petitioner * Birth Certificate of at least 2 siblings * School Records (form 137, Diploma) | |
| III. CERTIFICATE OF DEATH * Certificate of Death in Security Paper * Certificate of Live Birth in PSA Security Paper * Certificate of Death from Hospital * Certificate of Burial Rites from Church * Certificate of Baptism 2 xerox copies of Official Receipt with the original |
HOW TO AVAIL
| CLIENTS STEPS | AGENCY ACTION | FEES TO BE PAID | PROCESSING TIME | PERSON RESPONSIBLE |
|---|---|---|---|---|
| 1. Sign in the client | Let the client sign on the logbook | NONE | 10 Minutes | MCR Staff |
| 2. Inform personnel of problems in your registry record | Conduct an interview | NONE | 20 Minutes | MCR Staff Municipal Civil Registrar |
| 3. Fill up the petition form and submit documents for review and get Order of Payment | Check the petition form submitted and issue order of payment | NONE | 45 Minutes | MCR Staff Municipal Civil Registrar |
| 4. Pay the required fee at the BOSS | Receive payment and issue OR | Fees: Change of First Name – P3,000.00 Correction of Clerical Error P1,000.00 Subscription Fee (free of charge) | 15 Minutes | Collection Clerk/Officer at the Business-One-Stop-Shop |
| 5. Return the Civil Registry Office to submit proof of payment Note: For petition for change of name, get Notice for Publication | Verify the proof of payment submitted and process the request | NONE | 5 Minutes | MCR Staff Municipal Civil Registrar |
7. Legitimation of Natural Child
Description of the Service:
Legitimation of the Natural Child
Who may avail:
General Public
| Requirements | Where to Secure |
|---|---|
| Joint Affidavit of legitimation of parents | Client |
| Certificate of Live Birth PSA Security Paper | PSA |
| Marriage Contract of Parents Affidavit of paternity if children is not acknowledged | PSA |
HOW TO AVAIL
| CLIENTS STEPS | AGENCY ACTION | FEES TO BE PAID | PROCESSING TIME | PERSON RESPONSIBLE |
|---|---|---|---|---|
| 1. Sign in the client logbook | Let the client sign on the logbook | NONE | 10 Minutes | MCR Staff |
| 2. Submit accomplished service data form and documents for review as to completeness and authenticity | Receive and review the accomplished form | NONE | 30 Minutes | MCR Staff Municipal Civil Registrar |
| 3. Pay the required fee at the Business-One-Stop-Shop | Receive payment and issue Official Receipt | Order of Payment Legitimation Fee – P100.00 Annotated Birth Certificate – P100.00 | 15 Minutes | Collection Clerk at the Business-One-Stop-Shop |
| 4. Wait for the processing of the annotated registry document | Process the annotated livebirth | NONE | 5 Days | MCR Staff |
| 5. Return to the Civil Registry Office after a day and get annotated civil registry document: Note: Submit document to the National Static Office, Iloilo City for endorsement and request for Security Paper (SECPA) | Issue the annotated livebirth | NONE | 15 Minutes | MCR Staff Municipal Civil Registrar |